5 Project Management Tools for Small Businesses

project management tools

As a small business owner, you will know that project management is a task that generally falls on your shoulders.  But with any task that you have to project manage, it is so much easier when you have the right tools.

Now it’s not to say that you can’t run a small business without project management tools. But, if you want to be more efficient in being organised, being able to analyse your workload and hit those goals, then the 5 tools I am about to share with you will help you achieve all of the above.

You might already have some concerns about using project management tools, such as:

  • You don’t have the time to learn how to use them

  • You believe that they are too costly

  • You think that there are too many tools out there to work out which one will be the best

Nevertheless,  even with a very small investment, whether it be time or money, there is bound to be an ideal project management tool for you that can help you crush your project goals.

  1. Trello is a free resource that can be used for any size business. It is “a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what's being worked on, who's working on what, and where something is in a process.” Your trello boards are like well laid out lists. Each list has items on a card and these cards can be likened to sticky notes, except they are in digital form. Within each card you can add deadlines, notes, images and attachments. If you have a team, You can assign tasks and track everyone’s progress. You can access Trello via your desktop and your phone.

  2. Google Drive is a cloud-based unified filing system and it offers you free storage. This a great tool to use if you have multiple people working on a project or collaborating on a document. This can be achieved using the sharing function. The beauty of Google Drive is that it is accessible from your home, office or even if you are on a business trip. Files and documents can be edited on one device and all changes can be seen almost in real-time on another device.

  3. Zoho Projects is a cloud-based tool that offers scheduling and budgeting, which enables you to define project tasks and assign them to teams members. In turn, you are able to estimate project costs as well as evaluate projects and track and fix issues. You also have the ability to integrate this tool with other Zoho apps and third party apps.

  4. Insightly enables you to manage your customers, sales and projects. It is a great customer relationship management software that can be used across different industries.  All of your leads, contacts, emails, events, sales, projects, tasks and business reports can be stored within this tool. It integrates with your Gmail and / or Outlook account as well as other apps such as dropbox, Quickbooks, Evernote, Mailchimp and much more. This way you can ensure that everything is centralised.This tool offers a free and paid plan.

  5. Asana is another free tool. Whilst it is a great tool to use if you have a team, it can be just as beneficial if you are a solopreneur. You can add all of your workflows to Asana. Just like Trello, you add your projects and within that you add all your tasks. But in addition, you can add also subtasks, allowing you to break your larger tasks into more manageable tasks. Asana is a great tool for not only managing your projects, but also completing them as you have the ability to add due dates. There is also no need to venture into your inbox as all conversations can take place on this one platform, even between you and your clients.

Just by investing a little of your time to get to understand the basics of just one of these project management tools, you can begin to deliver more strategic results within your business.